Using the Zoom account
  • Log in to the Zoom account using the username and password that are included in every Sign Up Confirmation email that you receive whenever you sign up for something on our signup. Email teddybear@umich.edu if you want Leeann to email you the username and password.
  • Most likely, you will need a code to log in to Zoom after you've used the username and password. To get the code, log in to the oppsignup@gmail.com account using the same password as for the Zoom account.
  • Click on Meetings in the left sidebar to get to the Meetings page.
  • Click on Personal Meeting Room which you'll find across the top.
  • Starting a Zoom call - Click the blue Start button which you'll find in the top right corner of the whitespace (to the right of Personal Meeting Room, which you just clicked on). Or the button you need to click on will say "Join Now" if there are participants that have already joined the call before you. See the above images for what you will see for each of the two cases.
  • Renaming yourself from Zoom Handler to your own name once you've started a call - See the end of this page for instructions.
  • Phone participants - it helps to rename phone participants so that everyone will know who that participant is. Also, with breakout rooms, you need to remember that both the participant's video and audio need to go in the breakout room together.

Notes on hosting Zoom calls

The host can leave the meeting and have the meeting continue. After they click the Leave button they will be prompted to make someone else the host before they leave.

You often can't help someone get unmuted without needing them to accept a prompt. If the participant muted their mic, they need to accept the unmute prompt before they are unmuted. Same with helping them turn on their video.

For breakout rooms, the one tricky thing was for adding myself (as the host) into a breakout room. I couldn't do it until after I clicked the button to open the rooms. Once the rooms were "in progress" then I could click "Join" next to one of the room names to join a room.

One way to handle the possibility of newcomers to the call while doing breakout rooms is to have the group that the host is in stay in the main session (and send the other groups away into breakout rooms). If you do decide to have everyone in breakout rooms (yourself included), you can handle newcomers by keeping an eye out for them in the Breakout Rooms window. They'll show up as Unassigned. You can either move them into a breakout room, or you can go back out to the main session and talk with them there.

For more information on the abilities some computers have (Chromebooks don't seem to) for managing breakout rooms, click here. Then scroll down to where you'll probably want to click on Windows | Mac. You'll learn about how, at any point in time, you can end the breakout rooms by clicking the Close All Rooms button which starts a 60 second countdown for everyone which ends with everyone being pulled back into the main session. You'll also learn about using the option of setting a prespecified number of minutes (which you'll see counting down in your window during the meeting) for getting notified to close the breakout rooms, where you'll get a prompt at the end for deciding to either keep the rooms open or close them. Or if "Notify me ..." is not checked, you won't get the prompt and the rooms will automatically close by themselves. Once you click open all rooms, you can't see or change any of these settings, and you can't add or rename the breakout rooms.

If you are using a co-host, from what I can tell, what happens with the co-host's abilities for breakout rooms is inconsistent. In any case, the co-host can't initiate making the breakout rooms happen. (But, if you want, you can switch roles and make the co-host the host.)


From https://support.zoom.us/hc/en-us/articles/206330935-Enabling-and-adding-a-co-host

Using co-host in a meeting

There are two ways that you can make a user a co-host.

  • In the meeting, the host hovers over the user's video, clicks on the three dots and chooses Make Co-Host.

  • Alternatively, the host can make another participant a co-host through the Participants window.
    1. Click on Manage Participants in the meeting controls at the bottom of the Zoom window.
    2. Hover over the name of the participant who is going to be a co-host, and choose More.
    3. Click Make Co-Host.

Once a participant has been made a Co-host, they'll have access to the co-host controls.




From: https://teaching.nmc.edu/knowledgebase/changing-your-name-in-a-zoom-meeting/

Changing Your Name in a Zoom Meeting

To change your name after entering a Zoom meeting, click on the “Participants” button at the top of the Zoom window.

Click on participants

Next, hover your mouse over your name in the “Participants” list on the right side of the Zoom window. Click on “Rename”.

Click on rename

Enter the name you’d like to appear in the Zoom meeting and click on “OK”.

Enter a new name and save